Privacy Policy

Last updated: October 2025

ElvianForge (“we”, “us”, or “our”) operates the website https://elvianforge.com. This Privacy Policy explains in detail how we collect, store, and protect your personal data — with precision, transparency, and respect for your privacy.

1. Information We Collect

We only collect data that is essential to operate the website and respond to your messages. Specifically, we may collect:

Information you provide voluntarily through our contact form, including your name, email address, and message content.
Technical information automatically sent by your browser (e.g., IP address, device type, browser version, general location).
Cookies that allow us to analyze website performance, improve functionality, and ensure smooth operation.

We do not collect sensitive data (such as financial, biometric, or identification details).

2. Purpose of Data Collection

Your information is used only to:

Respond to inquiries submitted via our contact form.
Provide requested information or feedback.
Maintain communication related to potential collaboration or service inquiries.
Analyze site traffic and improve performance via anonymous statistics.

Your email address and message content are never shared, sold, or transferred to any third party.

3. Data Storage and Retention

Messages received via our contact form are stored in secure, password-protected email inboxes and/or encrypted databases hosted on GDPR-compliant servers. We retain personal information only for as long as necessary to maintain communication and support our legitimate interests. Typically, messages are stored for up to 12 months after the last contact, unless further correspondence requires extension.

4. Data Security

Your data is protected using industry-standard security practices, including:

SSL/TLS encryption for all communication between your browser and our server.
Encrypted email storage and password protection with two-factor authentication.
Regular security updates of the website and hosting environment.
Restricted access to contact form data — available only to authorized personnel.

We continuously monitor for vulnerabilities and employ proactive measures to prevent unauthorized access or data loss.

5. Cookies

Cookies are small data fragments used to improve your experience and site performance. We use only essential and analytical cookies:

Essential cookies – required for the core functionality of the website.
Analytics cookies – help us understand how visitors interact with the site to refine our content and performance.

You can manage or disable cookies through your browser settings at any time. For full details, please review our Cookie Policy.

6. Legal Basis for Processing

Data is processed under the General Data Protection Regulation (GDPR) on one or more of the following grounds:

Your consent, given when submitting a contact form.
Legitimate interest, such as improving site performance and ensuring communication reliability.

7. Your Rights Under GDPR

You have the right to:

Access, correct, or delete your personal data.
Withdraw consent at any time.
Request a copy of your data in a portable format.
Lodge a complaint with a data protection authority in your country.

All requests can be sent to: contact@elvianforge.com

8. Third-Party Services

We use only trusted third-party providers that comply with GDPR standards:

Hosting: secure, encrypted, GDPR-compliant servers located in the EU.
Analytics: Google Analytics with anonymized IP tracking enabled.
Email services: encrypted mail servers managed under strict privacy standards.

These services process data solely to improve site functionality and maintain security.

9. International Data Transfers

Your data is primarily processed within the European Economic Area (EEA). In rare cases where data is transferred outside the EEA (e.g., Google Analytics), it is done under valid legal mechanisms ensuring adequate data protection.

10. External Links

Our website may include links to external sites. We are not responsible for their privacy practices or content. We encourage users to review the privacy policies of those websites.

11. Policy Updates

We may update this Privacy Policy periodically to reflect legal, technical, or operational changes. The latest version will always be available on this page, with the date shown above.

12. Contact

For privacy-related questions or data requests, please reach us at: contact@elvianforge.com